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	Title:	Subject:	Description:

1.	Director's Office Records	Abbott, Stuart; Asher, Martha; Bancroft, Harding F. (Harding Foster), 1910-; Banks, Talcott; Bareiss,...	The Director's Office records 1955-1977 are comprised almost entirely of business correspondence between the Director of the museum and other people and institutions though other records, such as receipts and publications, are occasionally present. During this nascent phase of the museum the Director's Office handled almost all aspects of business and consequently these files reflect a wide spectrum of museum concerns including publicity, acquisitions, finances, staff hiring, construction, and expansion of the museum. Some files are devoted to individuals and institutions while others are labeled with subjects such as; The following is a list of frequently occurring subjects and correspondents:

2.	Papers of William J. Collins	Adler, Blanche, 1877-1941; Cadman, S. Parkes (Samuel Parkes), 1864-1936; Collins, William J., d. 1960;...	William J. Collins was brought on as the first curator of prints and drawings in 1958. He had been the head, since 1939, of the Department of Prints at Knoedler & Co. in New York City, where the Clarks purchased many of their artworks. Collins passed away unexpectedly in 1960.; This collection consists of a number of different types of items. A three-ring binder documents sales of prints, drawings, and etchings to such major early-20th century collectors as Henry Clay Frick, Andrew W. Mellon, John D. Rockefeller, Jr., Joseph Widener, and Blanche Adler. Sales date back as early as 1902, so the binder probably belonged to Collins's predecessor at Knoedler's, Norman F. Wells, or perhaps even Wells's predecessor. Collins kept a number of loose letters and ephemera stored inside its covers. There is also a small bound leather book divided into alphabetically tabbed sections. Most of the pages are blank, but some contain more lists in the same handwriting as the binder. They may also be prints and drawings bought or sold by Knoedler, but the annotations use abbreviations and numbers that are indecipherable. An A-Z accordion file contained items relating to both the life and work of Collins, including a letter to his father composed after his brother was killed in battle during World War I; a letter from RSC, along with Collins's responses, regarding some prints RSC was hoping to buy; photographs of works Collins was buying or selling; ephemera relating to art shows; and other correspondence. A black spring binder contains notebook pages with writing in pencil. There are passages that relate to the Bible and to art history. There is some translation from German. There is nothing conclusively identifying this object with Collins and its purpose remains unclear. The remaining items were found in Collins's room at the Williams Inn after he died. These include catalogs and other publications; several small oil paintings perhaps done by Collins; ephemera such as his credit card and Catholic holy cards; and additional correspondence and documents. One folder of materials is labeled James F. Drake, Inc. and contains correspondence between Collins and the rare book dealer regarding obtaining a number of art books for the Clark.

3.	Registrar's Office Records of Image Reproduction Rights	Asher, Martha; McSweeny, Mary Ann; Morgan, Fiona; Sterling and Francine Clark Art Institute; Art museums;...	This series contains correspondence between the registrar's office and publishers requesting permission to reproduce images of artwork from the Sterling and Francine Clark Art Institute's collection between 1958 and 1995.

4.	Office of the Registrar's Records of Martha Asher	Asher, Martha; Sterling and Francine Clark Art Institute; Williamstown Art Conservation Center; Art museums;...	This series contains the files of Martha Asher, registrar at the Sterling and Francine Clark Art Institute from 1970-1999. There are two types of records in the series. The first is a group of general working files. They contain project planning materials including correspondence and floor plans of galleries. The general files also contain reference materials such as instructional handouts for various routine departmental tasks and instruction manuals and warranties for office equipment. The second group of records in this series was found in chronologically organized binders labeled "exhibition checklists" and contains summaries, inventories, and labels for exhibitions at the Clark, from 1968-1995.

5.	Historical Records of the Sterling and Francine Clark Art Institute from the Director's Vault	Banks, Talcott; Brooke, David S.; De Rham, Casimir, 1924-; Cutter, R. Ammi (Richard Ammi), b. 1902; Goodwillie,...	This series contains an assortment of records relating to the early history of the Sterling and Francine Clark Art Institute. The records include newspaper clippings; early photographs of the museum; correspondence and memoranda discussing the development of museum policies and regulations; correspondence and notes from Talcott Banks, first president of the Board of Trustees, about Peter Guille's resignation as director; a report on Stone Hill by a Williams student; and correspondence with Peter Guille's family from the 1980s. It also includes two folders of photographs and negatives. One folder contains images of what was once the Director's residence on Whitman Street; the other contains photographs of Sterling and Francine Clark around the time of the opening of the Clark and pictures of the Adriance house that stood on the site of the Clark. Some of these are duplicated in the Photographs 1953-1990 series.

6.	The Architects Collaborative Records of the Manton Research Center	Belluschi, Pietro, 1899-1994; Fletcher, Norman; Hayes, John; Wyman, John; Rodriques, Juan; Richards,...	This series consists of four binders / albums assembled by the Architects Collaborative in relation to their work on the Clark's 1973 Manton Research Center, at the time referred to simply as the '73 building or the red granite building. The first is a brown binder titled General Documents and Technical Specifications for Sterling and Francine Clark Art Institute. It is 9.25 x 11.5 x 2.25 inches and seems to be more complete than any of the spec manuals held by the Clark's Facilities department. There are two black proposal binders, one measuring 10.75 x 14.5 x 2 and the other measuring 12.5 x 14.5 x 1.75. They contain copies of drawings and sketches for the proposed building, photographs of models, schematic design descriptions, site plans, and information about the Clark and the existing Museum building. Finally, there is a thin spiral-bound notebook measuring 9.25 x 11.5 x .75 that is a portfolio of descriptive data for the 1976 AIA Honor Awards Program.; The Architects Collaborative was formed in 1945 by Walter Gropius. The Clark's building was designed by Pietro Belluschi in collaboration with TAC.

7.	Communications Public Relations Event Files	Bernier, Rosamond; Brooke, David S.; Cate, Phillip Dennis; Caviness, Madeline Harrison, 1938-; Comini,...	These files were created by a series of employees available for the public relations and communications activities surrounding events at the Clark, ranging from lectures and symposia to musical concerts and family days. They consist of promotional material, some budgets, press releases, correspondence, press clippings, and other items related to the subject.

8.	Director's Office Records of Receptions, Events, and Lectures	Bhumibol Adulyadej, King of Thailand, 1927-; Brooke, David S.; Capra, Frank, 1897-1991; Johnson, Lady...	This record group contains the Director's Office records of receptions, lectures, parties, and other events held at the Clark Art Institute between 1957 and 1989. These files contain copies of invitations to the events; press releases and newspaper clippings about the events; menu planning and order forms from the catering companies; guest lists; responses from invitees; seating charts for the events; and other related material. The events range from small receptions with cookies and coffee to full dinner parties. The reasons for the events include celebration of the opening of new exhibitions, staff parties, guest lectures, Williams College graduations and reunions, and visits to the museum by celebrities and dignitaries. There was a recital by Rudolf Serkin in 1973 in honor of the opening of the museum's auditorium. Events were held for visitors such as King Bhumibol Adulyadej of Thailand, Prime Minister Pearson of Canada, Frank Capra, and Lady Bird Johnson. There are no records for 1981-1982 or 1958-1960.

9.	Director's Office Records of Exhibitions	Brooke, David S.; Avery, Milton, 1885-1965; Kennedy, Clarence; Sterling and Francine Clark Art Institute;...	The Director's Office records of exhibitions include files of proposed exhibitions, scheduling, and budgets for each year between 1980-1989. There are also files for each exhibition held at the Clark during this time span. The individual exhibition files primarily contain correspondence from the Director to other staff at other museums requesting loans of items needed for the exhibit. Other items commonly found in these files include draft descriptions and summaries of exhibitions, press releases and lists of art works displayed in the exhibitions.

10.	Director's Office Records of David Brooke, 1980-1994	Brooke, David S.; Bubriski, Kevin; Bubriski, Wanda A.; Carreker, Roland; Chetham, Charles; Fernandez,...	This series contains records from the Director's Office created during the tenure of David S. Brooke, the third director of the Sterling and Francine Clark Art Institute. The majority of the records are addressed to or from Brooke, but several files include material created by other members of the staff such as department assistants and members of the curatorial department. Similarly, the majority of the files were created between 1980 and 1994, when Brooke served as director, but there are a few files with records spanning back to the late 60s.; The largest portion of these records contains general museum correspondence from 1980-1993. These are mostly short letters from Brooke responding to messages from museum visitors or conducting small business matters such as mailing notes of thanks and honorariums to speakers. Other types of records found in this series include accreditation material from the American Association of Museums, attendance and sales statistics from 1990-1994, correspondence and planning material for band concerts, exhibitions and special events, curatorial meeting records from 1980-1994, and several subsets of correspondence such as loan requests, inquiries, and gifts offered.; These records are differentiated from the Records and Papers of David Brooke in that this series was organized and housed in the Director's Office and concerns routine departmental matters whereas the Records and Papers of David Brooke were kept by Brooke after his retirement and relate more to his personal interests and research.

11.	Director's Office Records of Loan Requests	Brooke, David S.; Conforti, Michael, 1952-; Sterling and Francine Clark Art Institute; Art museums; Art...	The Director's Office Records of Loan Requests include correspondence about accepted and rejected loan requests from other institutions for CAI artworks. The files primarily contain correspondence between the Director of the Clark and the Directors of the institutions requesting the loans. Several of the folders include reports on the value and condition of the artwork in question, interdepartmental memos between Clark staff members, and facility reports on the institution making the request.

12.	Institutional Oral Histories	Brooke, David S.; De Rham, Casimir, 1924-; Hamilton, George Heard; McManus, G. Louis; Perry, Daniel,...	This series contains oral history interviews, on VHS, audiocassette, DVD, and betacam, with a variety of people affiliated with the Clark family and/or the early history of the museum and graduate program. The interviews include: Javotte Ray, Francine Clark's granddaughter; Frances Greenough and Cecily Symington, Cooperstown friends of the Clarks; Cary Grayson, the son of Admiral Cary T. Grayson, a close friend of the Clarks; Venice Partenope, a nurse who cared for the Clarks in their final years; Lane Faison, Bill Pierson, and Whitney Stoddard, professors of art history at Williams College who knew the Clarks and were active in the early history of the museum and graduate program; Norman Hirschl, an art dealer who dealt with the Clarks; Alexander Stoller, a sculptor who knew Sterling Clark and Peter Guille; Victor Tardino Sr., one of Sterling Clark's accountants Daniel Perry, architect of the 1955 museum building; George Heard Hamilton, former director of the Clark; Lou McManus, former superintendent of Buildings and Grounds at the Clark; David Brooke, former director of the Clark who conducted research on the Clark Family and the early history of the museum; and Casmir de Rham, a Clark trustee. There is one DVD of a panel talk held in 1994 with Lane Faison, Daniel Perry and Venice Partenope discussing their recollections of RSC moderated by David Brooke. There are many duplicates in the series. There are up to 3 VHS copies of some interviews, as well as copies on Betacam, DVD and audiocassette. Interviews with David Brooke and Waldo Johnston, Jr. only exist on DVD. The DVD of the interview with Daniel Perry also includes historical footage of the Clark and "Never Say Die" winning the Derby. The audiocassette interviews of Cecily Symington, Frances Greenough, Whitney Stoddard, and Bill Pierson do not have an accompanying video.; The final box in this series contains preliminary research and planning materials for the oral history interviews. These records contain invoices for expenses related to the interviews, correspondence with the interviewees, background research on the interviewees and their relationships with Clark, and indices of the audio interview records. In 2008 additional material was discovered and added to this series. It consists of detailed notes on the several of the histories taken in 2002 by Mark Reach, a curatorial intern at the time.

13.	Director's Office Records of Trustees' Meetings	Brooke, David S.; Hamilton, George Heard; Banks, Talcott; Sterling and Francine Clark Art Institute;...	These records appear to be from the Director's Office and span the tenures of David Brooke and George Heard Hamilton. The files are related to Trustees' meetings. There is one file for each meeting, containing the Director's report, minutes, handwritten notes, annotated reports, agendas, reports from committees, and / or reports from other departments to the Director. The information contained in these records ranges from financial planning and staffing decisions to loan requests and purchases of artwork. There is also a run of files spanning 1979 - 1988 pertaining to planning for meals and accommodations for the Trustees' meetings.

14.	Records and Papers of David Brooke, Director, 1977-1996	Brooke, David S.; Hunter, Sam, 1923-; Roeper, Susan, 1957-; Clemens, Paul Lewis, 1911-1992; Bouguereau,...	David S. Brooke, Director of the Sterling and Francine Clark Art Institute from 1977-1994, was born in Walton-on-Thames, England in 1931. He received his Bachelor's and Master's degrees from Harvard University. Before joining the Clark, he served as assistant curator at the Fogg Art Museum in Cambridge, MA from 1960-1961, as assistant to the director at the Smith College Museum in Northampton, MA from 1963-1965, as chief curator at the Art Gallery of Ontario in Toronto from 1965-1968, and as the director of the Currier Gallery of Art in Manchester, NH from 1968-1977.; The majority of these records came from David Brooke's office but a smaller group was found at a later date in the Director's Vault.; The records retrieved from Brooke's office are divided into categories of professional records and personal research. The professional records span a wide variety of museum concerns including research and planning for exhibitions, grant applications, the museum's acquisitions policy, budgets, annual reports, inventories, lists of artworks, correspondence, and speeches Brooke gave to students and staff. There are particularly extensive files of research on William Bouguereau and Sir Lawrence Alma-Tadema. The Bouguereau research pertains to Brooke's 1983 publication; Brooke's research on RSC and the Clark family is divided into the categories of RSC Interests, Clark Family Research, Diary Photocopies, RSC Letters, Collectors, and Dealers. RSC Interests contains copies of excerpts from RSC's diaries, Brooke's notes, articles, and other research on topics that particularly interested RSC, such as horses, books, military history, and food and wine. The Clark Family Research includes articles, genealogical records, and folders of Brooke's notes on RSC and his family members. The Diary Photocopies section includes photocopies, transcripts, and indices of RSC's diaries. RSC's letters includes both photocopies of letters to and from RSC, and Brooke's correspondence with people who knew RSC and other researchers about his research. The autobiography of Paul Clemens is also found in this section. The Collectors and Dealers sections contain Brooke's research about and correspondence with other prominent art collectors of Clark's time and art and book dealers with whom Clark dealt. Finally, this series includes an index of books on military history once owned by Robert Sterling Clark and currently in the collection of the Beinecke Library. The records from the Director's Vault contain planning materials and drafts of the 25th anniversary report, copies of director's reports, research about and correspondence with art dealers, photocopies of early institutional records such as the articles of incorporation and trustee meeting minutes from the 1950s, and photocopies of catalogue information for the RSC military library.

15.	Records of John H. Brooks	Brooks, John H.; Banks, Talcott; Brandt, Mortimer; Goldschmidt, Lucien; Goodwillie, Eugene W.; Hamilton,...	This series includes three group of records created by John H. Brooks was employed by the museum beginning in 1968 as the assistant, and later associate, director. He retired in 2001 but continued as a part time consultant through 2007 running the docent summer school and Friends of the Clark travel programs.; The first group of records Brooks consists of carbon copies of John H. Brooks's outgoing business correspondence from 1968-1977. They are mostly short letters and there are rarely replies or earlier correspondence from the recipients. The content of this correspondence primarily deals with planning and organizing events at the Clark, confirming school group visits, confirming flight and hotel reservations for visiting lecturers, and arranging meetings between staff members.; The second group contains ten folders of inventories from the early 1970's of silver, prints, drawings, paintings, etc which were found in Storage A at a later date.; The final group of records contains 44 folders transferred to the archives by Brooks in April 2008. These records span 1968-2001 and concern a wide variety of departments in which Brooks worked. They include records of the education program, members' trips, public events at the Clark, departmental reports prepared by Brooks, and a variety of attendance records and statistics.

16.	Papers of Elizabeth H. Burrows	Burrows, Elizabeth Hiscox; Burrows, H. Morris; Burrows, Eunice Sage; Salmon, Philip A.; Duffy, William...	This series contains personal and business records of Elizabeth (Libby) H. Burrows. Elizabeth Burrows and her husband H. Morris Burrows were major donors to the Sterling and Francine Clark Art Institute. In 2000 the Burrowses donated their silver collection which had been on loan to the Clark since 1975. In 2004 the Burrows estate donated 8.4 million dollars to the Clark. At the time it was the largest private donation ever given to the museum. Elizabeth H. Burrows was born Elizabeth Hiscox in 1910. She graduated from Vassar College in 1931. She was married to Philip A. Salmon from 1938 until his death in 1968. She married H. Morris Burrows, a widower, in 1972. Elizabeth Burrows died in 2003. The Burrows' interests, as reflected in this series, included American Silver, Mercer cars, and travel.; The items in this series roughly fall into three categories. The first category, business correspondence, contains correspondence with the Clark and with other museums and dealers about the Burrows Collection including loan records and appraisals. The second series, financial records, includes inventories and receipts for their art and silver collections, records of art works sold, and personal financial records such as insurance policies, real estate, and wills. The Third, and largest, category contains ephemera and personal research about a variety of the Burrows' interests including antique cars, genealogy, travel, and local history. The ephemera also includes college yearbooks from Eunice Sage Burrows, Elizabeth Hiscox Burrows, and Henry Morris Burrows; Elizabeth Burrows' calendars and appointment books from 1958-2000; photographs of the Burrows, their families and friends; and several scrapbooks. The topics of the scrapbooks include family photos, travel abroad, Philip Salmon's WWII service, College event programs an invitations, and antique cars.; The majority of the records relate to Elizabeth H. Burrows but there are also items from her first Husband Philip A. Salmon, her second husband H. Morris Burrows, his first wife Eunice Sage Burrows and Eunice's father Darrow Sage. For instance, the scrapbook of invitations and event programs was compiled by Eunice Sage Burrows.

17.	Public Relations Records of Members' Trips and Events	Carpenter, Mary Jo; Buckley, Rosalie; Held, Julius Samuel, 1905-; Paine, Stephen D.; Shay, Barbara; Jobe,...	This series contains the records of trips and events organized by the Public Relations Office for members of the Friends of the Sterling and Francine Clark Art Institute from 1979-1999. There is one file for each event and the events range in size and scope from small lectures held at the Clark to multi-week international trips. The records contain an assortment of trip planning and evaluation materials including correspondence with participants, correspondence with other museums, hotels and organizations visited during the trips, attendance lists, budgets, receipts, expense reports, itineraries, and trip evaluations filled out by participants.

18.	Office of Publications Book Files	Carpenter, Mary Jo; McSweeny, Mary Ann; Buckley, Rosalie; Simpson, Fronia W.; Ivinski, Patricia R., 1965-;...	The records in this series relate to the publication of several books and exhibition catalogues from 1973-1998, but predate the formation of a formal publications department. These files primarily contain first drafts of essays published in the catalogues and correspondence, invoices, and purchase orders from writers, editors, printers, and others involved in the creation of these publications. There is also correspondence regarding reproduction rights for the use of images from outside of the Clark Collection. Much of the correspondence is addressed to Mary Jo Carpenter in the Office of Membership and Public Relations and Mary Ann McSweeny in the Curatorial Office. Material relating to the 1998 publication of

19.	Public Relations Records of Mary Jo Carpenter, 1979-1991	Carpenter, Mary Jo; Murphy, Alexandra; Sterling and Francine Clark Art Institute; American Association...	This series contains the files of Mary Jo Carpenter. Carpenter worked at the Clark from the 1970s through 1991, originally as the membership secretary and later as the director of Public Relations and Membership. The bulk of the material is correspondence, brochures, and newspaper and magazine clippings. This early material is roughly divided into four categories: the Clark and other area museums; fund-raising and grant applications; professional organizations, such as the American Association of Museums and the New England Museum Association; and museum conferences. The later material is divided into categories of ads, annual report, publications, publicity, seminars, and conferences.

20.	Records of the Curator of Paintings, 1957-1989	Cass, David B.; Murphy, Alexandra; Brooke, David S.; Jones, Moira; Neff, John Hallmark; Broido, Lucy;...	This series contains two distinct groups of material. The first is the combined files of David Cass, curator of paintings from 1973-1985 and Alexandra (Alixe) Murphy, his successor from 1985-1988. The second is a series of files about the paintings collection from an unidentified source from the 1950s and 1960s.; In the first group Cass's material is roughly separated from Murphy's but all of the files were apparently in Murphy's possession during her tenure as curator of paintings and they are intermingled in places. There are also some files from Moira Jones, curatorial/registrarial secretary, and John Hallmark Neff, assistant curator. These files contain correspondence, memoranda, and research materials about the Sterling and Francine Clark Art Institute's collection, acquisitions, conservation work, loans, and exhibitions. There are also files on departmental matters such as staffing and budgets.; The second group of material dates from the 1950s and 1960s and the creator is not identified but the files clearly relate to the paintings collection. The records primarily consist of exhibit label planning including handwritten notes, typed drafts of the labels, and photographs of the artwork being described. The records also include news clippings about the museum and drafts of exhibit catalogues.

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